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Leveraging Supplier Data for Final Billing

7:54
18:54
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At 7:54 in

How to bid a Paver Patio

What happens here

To ensure accurate final billing and avoid losing money on material waste, the presenter advises obtaining a detailed spreadsheet or invoice from your material supplier. This document should list every block and material delivered to the job site. Even if a portion of a paver is cut off and thrown away, it was still purchased from the supplier. By using the supplier's actual delivery records, you can charge the customer for all materials you acquired, thereby preventing financial losses due to waste. This approach provides an accurate quantity, including cuts and waste, and forms the basis for your final invoice. The presenter stresses the importance of communicating this process to clients upfront so they understand that their final bill will reflect materials delivered, not just those visibly installed.

Goal: Ensure accurate final invoicing by accounting for all purchased materials, including cuts and waste, using supplier documentation.

Tools and materials

  • Phone — Communicating with suppliers for documentation
  • Supplier Invoice/Spreadsheet — Tracking actual material purchases including waste

What they say

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square foot. This will be the most accurate because when you do a return, you will return the entire cobblestone. So, you'll have five or six pieces left, let's say, on a construction site. You will return them to the supplier and they will deduct them from your bill. You will not return the clippings. Of course? They will go in the trash. But you still bought these trimmings for the supplier . So they remain on your bill from the supplier. Therefore, you cannot take measurements on site at the end of the job, because that does not take into account every brick that had to be cut and thrown away. But a spreadsheet from the vendor ensures that you won't be left behind . Now let's take a closer look at pricing and how you break down each component. We started with the assumption that market price prevails, and that is true. Of course? You will get an average price in your area , and you know that it will dictate your costs, but that only applies to the patio itself. Let's assume, and I know that assumptions can lead to mistakes. But, you know, I've been called worse names my whole life. So, we assume that your pricing will fit within the market range, whatever it is. I will use my market range, which is an average of $18 to $23 per square foot. For this particular job, I charged him $19.70 per square foot. The reason I charged $19.70 per square foot is because it's right in the middle of my market range, a little closer to the lower end, and we did more work. Agreed, not a very scientific approach, right? But looking at 18, it wasn't a big job. If it were 500 to 1,000 square feet, I would take less. And if the work was less, I would take a little more. So I look at the scale of the work and think: yes, for large objects I can charge less. I need this object. I have a larger area to work on. Well, everything is different . For smaller objects. I also take into account the number of cuts I will have to make. Am I making a semicircle? Do I add an intricate pattern in the center? How much will you have to cut? So, when I look at the design and layout of the site itself, I always add a little more or a little less. If I create just one large box and use a brick pattern or wicker that fits easily, I will have to trim very little. Well, I don't need to take a lot of money. But this piece you saw earlier had a semi-circular edge, which meant I had to trim all of that, and then every other piece as well. So I can take a little more. So if a client asks me where my…

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