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Develop Bidding Strategy and Contract Language

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The Bible of Job bidding

What happens here

When presenting bids, decide whether to itemize each service or provide a single lump sum. For larger projects (e.g., over $50,000), itemizing provides transparency and allows the client to see the breakdown of costs for demolition, excavation, retaining wall, etc. For smaller, simpler jobs (e.g., 1-2 days), a lump sum might be preferred for ease. Always use the term 'up to' when specifying quantities (e.g., 'excavate up to 500 cubic yards') to limit your liability and allow for change orders if more work is needed. This protects the contractor from unforeseen increases in scope.

Goal: Create clear, protective bids and contracts.

Tools and materials

  • Contract Templates Dirtmonkeyshop.com — Structuring proposals and agreements

What they say

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where you're where you're at now one of the things too that you can take into consideration when you're bidding a project like this is the time it takes to load the trucks and and of course like you said find your spot to dump Y and that's how that's how you really can dial this job in that's where a bid is won or lost is by getting really tight with these numbers here CU this is where a lot of guys lose their shirt they they don't do good on stuff like this they don't break it down and uh itemize things for them to know exactly what it's going to cost them to do it they might just come in and look at like a generalized overview of the project and that's where they're going to lose out but when you actually break it down you can be more competitive with your bid and and you can have it dialed in where you know you're making money all right now I got to ask both of you guys something so Tim and Alex have taken over the bids for me since I've now taken on other responsibilities are you still in your proposals and contracts going excavation demolition retaining walls are you doing are you creating the uh the contract that shows all of those numbers broke out or are you doing one lump sum bid to take over a project like this and you've done the calculation on the back end but not shown the it depends on what looks most simplistic for the customer so depends on the relationship and what what the project is we're doing and then sometimes they'll ask for stuff to be specifically broke down otherwise we'll throw the excavation demolition mixed in with the retaining wall most of the time retaining walls by itself but yeah it depends on one how big the project is if it's a $50,000 project we're going to break that down more in depth just because like you said you can't bite an elephant in one bite you know you don't want them to see holy crap 5050 G's well when you break it down here's demolition here's the actual wall here's the additional work but then there's somewhere it's just a one or a two-day job it's easy enough to include what we're doing and just a nice one set price on there just to keep it easy for the customer if they want more details we can put more details in there one of the things that I'm going to um warn you to do is put limits on your numbers for the excavation and demolition up to up to so we will excavate up to to 500 cubic yards we will demolish up to 150 cubic yards of uh material up to limits your liability it's a way to protect you as a…

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